Euro Pool Group (hereinafter: “EPG”, “we”, “our” or “us”) has created this Privacy Statement because your privacy is important to us. This Privacy Statement explains how we collect and use your personal data and it applies to any personal data we collect during the application procedure. The entity of the Euro Pool System division or the La Palette Rouge division that has been in contact with you regarding the application procedure is responsible for the processing of your personal data. Euro Pool System International B.V. may in certain cases be co-controller of your personal data, in its capacity of the ultimate parent company of that entity.
We may update this Privacy Statement from time to time due to new developments. EPG advises you to read this Privacy Statement regularly in order to stay up to date on any changes that may be implemented. You will be notified of any changes to this Privacy Statement to you in case we deem this relevant in relation to the potential impact of such changes (for example if we would engage in automated decision making or profiling activities). This version of the Privacy Statement was last updated on 15 May 2018.
This Privacy Statement applies to you because you have applied for a job at EPG.
We may collect the following personal data:
We will process your data for the following purposes:
We may process your personal data on the ground that the processing is necessary for purposes of legitimate interest pursued by us. We believe that our interest(s) to process certain personal data outweigh the interest(s) of data subjects, also taken into account the nature of the personal data that we process (as recruiting job-candidates). Where possible we will regularly balance those interests. We may also process personal data to comply with a legal obligation. Finally, in some cases we may ask for your consent to process your personal data for certain purposes. You are always free to withdraw such consent, although this will not affect the lawfulness of the processing before your consent has been withdrawn.
We may share your personal data in the following circumstances:
We have taken appropriate technical and organizational measures to protect your personal data against accidental or unlawful processing, including by ensuring that:
When providing sensitive personal data by using e-mail, we will endeavor (and cause our suppliers to do the same) to maintain state of the art security standards.
Your personal data will remain within the European Economic Area while it is in our care.
We retain your personal data for four weeks after termination of the recruitment procedure, unless you have given your consent for a longer period of time. We will delete your personal data after such period (unless a mandatory regulatory requirement requires the retention for a longer period of time). This means that all your personal data will be deleted within that time after the selection procedure has been closed. In case we decide to hire you as an employee, it may be that your personal data will be stored in your personnel file (in which case we refer to the Privacy Statement for employees of EPG). Please be informed that, for communication purposes, personal data may be processed through e-mail systems / servers and may (for that reason) continue to be retained for longer periods of time.
You have certain rights under the so-called General Data Protection Regulation that is applicable in the European Economic Area, which rights you can request to exercise through the contact details provided below.
Right of access
You are entitled to a copy of the personal data we hold about you and certain details of how we use it. This information will in principle be provided to you by electronic means.
Right to rectification
We take reasonable steps to ensure that the personal data we hold about you is accurate and complete. However, if you do not believe this is the case, you can ask us to update or amend it.
Right to erasure
In certain circumstances, you have the right to ask us to erase your personal data, for example where the personal data we collected is no longer necessary for the original purpose or where you withdraw your consent in case such consent was given. However, such decision will be guided by (other) interests involved. For example, we may have legal and regulatory obligations which prevent us from complying with your request.
Right to restriction of processing
In certain circumstances, you are entitled to ask us to stop using your personal data, for example where you think that the personal data we hold about you may be inaccurate or where you think that we no longer need to use your personal data.
Right to data portability
In certain circumstances, you have the right to ask that we transfer personal data that you have provided to us to another third party of your choice.
Right to object
You have the right to object to processing activities which are based on our legitimate interests. Unless we have a compelling legitimate ground for the processing, we will no longer process the personal data on that basis when you file an objection.
Rights relating to automated decision-making and/or profiling
You have the right not to be subjected to automated decision-making, including profiling, which produces legal effect for you or has a similar significant effect. We generally do not use automated decision-making or profiling, but if you feel that you in some way have been subject to an automated decision and do not agree with the outcome, you can contact us using the details below and ask us to review the decision.
Right to withdraw consent
It may happen that we ask for your consent in specific cases. Where we do this, you have the right to withdraw your consent to further use of your personal data.
Right to complain with a data protection authority
You have the right to make a complaint with your local data protection authority.
Should you have any questions regarding this policy or the way personal data is processed by us, please contact the local HR department. You can also contact the Privacy Officer at our Central Office at Laan van Vredenoord 8, 2289 DJ Rijswijk, the Netherlands or send an e-mail to firstname.lastname@example.org.